Professional Service

Payroll Services

Payroll processing, statutory deductions, and monthly compliance support.

⏱️ Timeline: Payroll processed monthly by 7th-10th. Salary payment by 10th-15th. PF/ESI/PT by 15th. TDS by 7th of next month. Quarterly TDS return (24Q) and annual Form 16 issuance.

Service Scope

We manage payroll cycles with statutory alignment across PF, ESI, and TDS requirements. The model is built for consistent salary processing accuracy and timely compliance submissions.

What You Receive

  • Monthly payroll processing
  • PF, ESI, and TDS deductions
  • Payroll compliance filing support
  • Salary structure support
  • Employee payroll records and reports

Monthly Payroll Cycle

1

Employee Data Setup & Salary Structure

We collect employee details (PAN, Aadhaar, UAN, bank account), design CTC structure with breakup (basic, HRA, allowances, PF, ESI), and set up payroll software.

2

Attendance & Variable Input Collection

You share attendance, leaves, overtime, incentives, loans, advances, and reimbursements for the month. We validate data and update in payroll system.

3

Salary Calculation & Statutory Deductions

Gross salary is calculated with all components. PF (12% employee + 12% employer), ESI (0.75% + 3.25%), professional tax, and TDS are computed and deducted as per law.

4

Payslip Generation & Approval

Detailed payslips with earnings, deductions, and net pay are generated. You review and approve before salary disbursement and statutory payments.

5

Salary Payment & Bank Transfer File

We prepare NEFT/RTGS file for bank upload or Excel sheet for salary transfer. Employees receive credit within 1-2 working days of approval.

6

Statutory Compliance Filing

PF challan (15th), ESI challan (15th), PT payment (by month-end/quarter), and TDS deposit (7th) are done. Returns (ECR, Form 24Q) are filed on time.

Documents & Requirements

  • Employee personal details (name, DOB, address, PAN, Aadhaar)
  • Bank account and IFSC code for salary transfer
  • UAN (Universal Account Number) for PF
  • ESI number (if applicable - salary below ₹21,000)
  • CTC details and appointment letters
  • Previous employer Form 16 (for TDS calculation)
  • Attendance records (in-time, out-time, leaves, overtime)
  • Investment declarations for 80C, 80D, HRA (for TDS)
  • Loan/advance deduction details if any

Key Benefits

Error-free salary calculation with automatic statutory compliance

Avoid PF/ESI/PT penalties (₹5,000-₹20,000 for delays or defaults)

Employees get detailed payslips with transparency on deductions

Form 16 generation for employee income tax filing

Maintain complete payroll records as per labor laws (3-5 years)

Focus on core business while payroll is handled professionally

Ideal For

  • SMEs with recurring payroll operations
  • Teams requiring statutory payroll accuracy
  • Businesses scaling employee count

Need a Custom Engagement?

Discuss your current requirements with our team to structure an execution plan aligned with your timelines, reporting needs, and compliance priorities.

Book ConsultationContact Us

Frequently Asked Questions

Is PF and ESI mandatory for all employees?

PF is mandatory if company has 20+ employees (10+ in some states) or if employee salary > ₹15,000 (voluntary above this). ESI applies if 10+ employees and salary ≤ ₹21,000. Once covered, it continues even if thresholds change.

How is TDS on salary calculated?

TDS is calculated on net taxable salary after standard deduction (₹50,000), HRA exemption, 80C investments (max ₹1.5L), 80D insurance (₹25K-₹1L), and other allowable deductions. Tax is deducted monthly and deposited by 7th of next month.

What is the deadline for payroll compliance?

PF ECR & challan: 15th. ESI challan: 15th. Professional Tax: 30th/quarter-end. TDS deposit: 7th. TDS return (Form 24Q): quarterly. Delay attracts interest and penalty.

Can you handle payroll for remote employees in different states?

Yes. We manage multi-state payroll with state-specific professional tax, labor welfare fund, and statutory registrations. Compliance is ensured for each state's unique requirements.

What reports do I get with payroll service?

Monthly payslips, salary register, PF/ESI challans, bank transfer file, TDS computation, deduction summary, and annual reports like Form 16, 12BA (for employees). All reports are audit-ready.

Common Challenges & Solutions

Challenge

UAN activation and PF transfer delays for new employees

Our Solution

We activate UAN within 2-3 days of joining, link Aadhaar online, and assist employees with PF transfer from previous employer using Form 13.

Challenge

TDS calculation errors due to incorrect investment declarations

Our Solution

We collect investment proofs at year start, validate eligibility, and recalculate TDS every quarter. Employees can revise declarations mid-year to optimize TDS.

Challenge

Professional tax registration and payment confusion in multiple states

Our Solution

We obtain PT registration state-wise, maintain PT rates for each state, and ensure timely monthly/quarterly payments with return filing.